Individual Access to the CARC Shack

At the last AGM we put forward the possibility of allowing member to have access to the club shack outside the normal meeting hours, or other special club events. Having discussed the matter in committee, the committee propose the following access policy. We will table this as an agenda item at the 2010 AGM with a view to requesting ratification of this policy:

1) Access to the club and use of the club shack on Wednesdays and Sundays would continue as before and would not be changed by this policy.

2) The priority for the committee in taking any decision with regard to the implementation of this policy would be the well-being of the club as a whole.

3) All club sponsored activities will take priority over individual access.

4) Access permission will be at the discretion of the committee and would only be granted to fully paid up club members who have shown regular club attendance for at least two years.

5) Access permission would be withdrawn in the event of abuse of the facility or operating outside the terms of the license, and keys would be required to be returned immediately. In the event of a failure to return keys, the individual concerned would be responsible for the costs of changing locks.

6) Damage other than normal wear and tear would be the responsibility of the member concerned, who’s access rights would be withdrawn until the matter was resolved to the satisfaction of the committee.

7) Before being granted access to the club shack the member would need to demonstrate their operating skills, particularly whist working HF stations, and would need to produce evidence of possessing and Intermediate or Advanced license.

8) Foundation license holders are not eligible for out of hours access to the club shack.

9) Operation would at all times need to conform to the Club license conditions, or the license conditions of the operator which ever was stricter. For Intermediate Licensees this would mean using their own callsign and an output power of 50W or less.

9) Usage of the club shack out of hours would need to be recorded in the out of hours log, together with a note of any equipment malfunction or other abnormal event.

10) Since the club will incur real costs associated with providing this facility, the member will be required to pay an additional club fee over and above their normal club membership fee. This value of this fee will be decided at the AGM.

11) No pro-rata or concession would be granted against the out or hours fee.

12) Presence of any guest who was not a club member would require the prior permission of the committee. Authority to grant such permission may from time to time be delegated to one or more members if the committee.

13) Individual use of the club shack would be on a first come first served basis and in the event of a member waiting to use the facility the members concerned would be expected to come to a reasonable accommodation with each other.

As per the proposed policy we will agree the fee at the AGM. A fee of £30 pa is proposed by the committee.

Comments before the AGM are welcome.


Stewart/G3YSX
Chairman CARC on Behalf of the CARC Committee